Virtual Assistant / Lifestyle Manager
Zipdev • Costa Rica
Posted: April 29, 2026
Job Description
About the Company
Our client is an innovative company in the manufacturing space, specializing in the design and production of high-quality mounting solutions for electronic devices and consumer products. With a strong entrepreneurial mindset and a fast-paced environment, the team values efficiency, creativity, and continuous improvement.
Role Overview
We’re looking for a highly proactive Executive Assistant to support a dynamic entrepreneur with both professional and personal tasks. This role requires someone who is organized, detail-oriented, and comfortable managing a wide range of responsibilities, from calendar and email management to supporting ongoing projects. A key aspect of the role is helping improve efficiency through the use of AI tools and systems.
Responsibilities
- Manage and coordinate a busy calendar, including meetings, travel itineraries, and event coordination.
- Support email management, prioritization, and organization
- Provide administrative support to the executive and team as needed
- Support light marketing-related tasks for an additional business venture
- Research and implement tools (including AI solutions) to improve productivity
- Help organize systems and processes to streamline daily tasks
- Handle occasional personal tasks as needed
- 3-4 years of experience as an Executive/Virtual Assistant, Lifestyle Manager, People and Operations Specialist, or similar role
- Strong organizational and time management skills
- Experience managing calendars, emails, and travel logistics
- A Tech-savvy professional with knowledge of Slack, Asana, and Zoom.
- Ability to work independently and adapt in a fast-paced environment
- Strong communication skills and attention to detail
- Interest or experience in using AI tools (Claude), to improve workflows and efficiency
- Proactive mindset with the ability to anticipate needs
- Experience with Klaviyo, Hubspot, and Shopify (Nice-to-Have)
Our Recruitment Process
- Video Interview
- 30-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer
Additional Content
About the Company
Our client is an innovative company in the manufacturing space, specializing in the design and production of high-quality mounting solutions for electronic devices and consumer products. With a strong entrepreneurial mindset and a fast-paced environment, the team values efficiency, creativity, and continuous improvement.
Role Overview
We’re looking for a highly proactive Executive Assistant to support a dynamic entrepreneur with both professional and personal tasks. This role requires someone who is organized, detail-oriented, and comfortable managing a wide range of responsibilities, from calendar and email management to supporting ongoing projects. A key aspect of the role is helping improve efficiency through the use of AI tools and systems.
Responsibilities
- Manage and coordinate a busy calendar, including meetings, travel itineraries, and event coordination.
- Support email management, prioritization, and organization
- Provide administrative support to the executive and team as needed
- Support light marketing-related tasks for an additional business venture
- Research and implement tools (including AI solutions) to improve productivity
- Help organize systems and processes to streamline daily tasks
- Handle occasional personal tasks as needed
- 3-4 years of experience as an Executive/Virtual Assistant, Lifestyle Manager, People and Operations Specialist, or similar role
- Strong organizational and time management skills
- Experience managing calendars, emails, and travel logistics
- A Tech-savvy professional with knowledge of Slack, Asana, and Zoom.
- Ability to work independently and adapt in a fast-paced environment
- Strong communication skills and attention to detail
- Interest or experience in using AI tools (Claude), to improve workflows and efficiency
- Proactive mindset with the ability to anticipate needs
- Experience with Klaviyo, Hubspot, and Shopify (Nice-to-Have)
Our Recruitment Process
- Video Interview
- 30-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer