Social Media Manager + Admin Assistant (Jane EHR Experience Required)
Winning Assistants • Philippines
Posted: April 3, 2026
Job Description
Job Title: Social Media Manager + Administrative Assistant (EHR Experience Required)
Position type: Part-time
Work hours: 10:00 AM – 2:00 PM (EDT)
Work days: Monday to Friday
Salary: $5 - $6 per hour depending on experience
Workplace: Remote
Preferred Candidate Location: Philippines
Scope of Work/Responsibilities
We are looking for a proactive and detail-oriented Social Media Manager + Administrative Assistant to support both marketing and patient scheduling operations. This role is ideal for someone who thrives in a fast-paced, independent work environment and can manage multiple responsibilities with minimal supervision.
Key Responsibilities
1. Marketing & Social Media Management
- Build on an existing content library (emails + post ideas provided)
- Schedule and publish content across platforms
- Engage with followers, comments, and messages
- Repurpose raw video content (educational + adjustment videos)
- Cross-post using automation tools
Platforms Managed:
- TikTok
- YouTube
- Google Business Profile
2. Phone Handling & Appointment Scheduling
- Answer inbound calls professionally
- Schedule patient appointments
- Manage follow-ups during busy patient hours
- Handle increased call volume as marketing efforts grow
Note: No sales or outbound calling required (all calls are administrative)
3. EHR Clinical Note Input
- Input clinical notes into an EHR system (from handwritten notes)
- Review notes for accuracy and completeness
- Prepare documentation for provider signature
Additional Responsibilities
- Long-form video editing (Riverside platform preferred)
- Create short-form video clips for social media
- Superbill generation for insurance reimbursement
- General administrative support as needed
Core Skills Required
- Strong social media management and scheduling experience
- Multi-platform expertise (IG, FB, TikTok, YouTube, LinkedIn)
- Experience with Jane EHR or similar EHR systems
- Excellent phone communication and customer service skills
- Video editing and content repurposing (Riverside is a plus)
- Strong organizational and administrative skills
Personality & Work Style
- Proactive and self-directed
- Strong initiative (“go-getter” mindset)
- Strategic thinker (marketing + patient engagement)
- Reliable, organized, and detail-oriented
- Adaptable to changing priorities
- Comfortable working without micromanagement
Must-Haves
- Ability to work independently with minimal supervision
- Proven social media management experience
- EHR experience (Jane preferred or similar)
- Strong phone handling and scheduling skills
- Comfortable managing multiple responsibilities
- Video editing/content repurposing skills
- Highly reliable and organized
Tools & Systems
- Jane EHR (or similar)
- Social media platforms listed above
- Messaging/CRM tools: Slack, Salesforce, WhatsApp, Skype
Client Work Style
- Values autonomy and ownership
- Prefers proactive team members over micromanagement
- Open to small mistakes if initiative is shown
- Appreciates team members who anticipate needs
Basic requirements
- Must be proficient in speaking and writing English very clearly
- Must have relevant work experience
- Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
- Must be available for video meetings with your camera on (when needed)
Technical requirements
- Device: Reliable laptop or desktop computer.
- Internet: High-speed connection (minimum 10 Mbps).
- Audio: Noise-canceling headset.
- Video: Webcam for virtual meetings.
- Workspace: Quiet, professional environment
Additional Content
Job Title: Social Media Manager + Administrative Assistant (EHR Experience Required)
Position type: Part-time
Work hours: 10:00 AM – 2:00 PM (EDT)
Work days: Monday to Friday
Salary: $5 - $6 per hour depending on experience
Workplace: Remote
Preferred Candidate Location: Philippines
Scope of Work/Responsibilities
We are looking for a proactive and detail-oriented Social Media Manager + Administrative Assistant to support both marketing and patient scheduling operations. This role is ideal for someone who thrives in a fast-paced, independent work environment and can manage multiple responsibilities with minimal supervision.
Key Responsibilities
1. Marketing & Social Media Management
- Build on an existing content library (emails + post ideas provided)
- Schedule and publish content across platforms
- Engage with followers, comments, and messages
- Repurpose raw video content (educational + adjustment videos)
- Cross-post using automation tools
Platforms Managed:
- TikTok
- YouTube
- Google Business Profile
2. Phone Handling & Appointment Scheduling
- Answer inbound calls professionally
- Schedule patient appointments
- Manage follow-ups during busy patient hours
- Handle increased call volume as marketing efforts grow
Note: No sales or outbound calling required (all calls are administrative)
3. EHR Clinical Note Input
- Input clinical notes into an EHR system (from handwritten notes)
- Review notes for accuracy and completeness
- Prepare documentation for provider signature
Additional Responsibilities
- Long-form video editing (Riverside platform preferred)
- Create short-form video clips for social media
- Superbill generation for insurance reimbursement
- General administrative support as needed
Core Skills Required
- Strong social media management and scheduling experience
- Multi-platform expertise (IG, FB, TikTok, YouTube, LinkedIn)
- Experience with Jane EHR or similar EHR systems
- Excellent phone communication and customer service skills
- Video editing and content repurposing (Riverside is a plus)
- Strong organizational and administrative skills
Personality & Work Style
- Proactive and self-directed
- Strong initiative (“go-getter” mindset)
- Strategic thinker (marketing + patient engagement)
- Reliable, organized, and detail-oriented
- Adaptable to changing priorities
- Comfortable working without micromanagement
Must-Haves
- Ability to work independently with minimal supervision
- Proven social media management experience
- EHR experience (Jane preferred or similar)
- Strong phone handling and scheduling skills
- Comfortable managing multiple responsibilities
- Video editing/content repurposing skills
- Highly reliable and organized
Tools & Systems
- Jane EHR (or similar)
- Social media platforms listed above
- Messaging/CRM tools: Slack, Salesforce, WhatsApp, Skype
Client Work Style
- Values autonomy and ownership
- Prefers proactive team members over micromanagement
- Open to small mistakes if initiative is shown
- Appreciates team members who anticipate needs
Basic requirements
- Must be proficient in speaking and writing English very clearly
- Must have relevant work experience
- Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
- Must be available for video meetings with your camera on (when needed)
Technical requirements
- Device: Reliable laptop or desktop computer.
- Internet: High-speed connection (minimum 10 Mbps).
- Audio: Noise-canceling headset.
- Video: Webcam for virtual meetings.
- Workspace: Quiet, professional environment