Real Estate Executive Virtual Assistant

Key Responsibilities

Executive & Administrative Support

• Manage the agent's calendar, scheduling, and day-to-day administrative tasks.
• Organize priorities, follow up on outstanding action items, and ensure deadlines are met.
• Turn voice notes, text messages, emails, and screenshots into organized tasks, reminders, and client communications.
• Help manage incoming calls, return calls, gather information, and escalate important items to the agent.
• Maintain organized workflows and continuously look for opportunities to improve efficiency.

Client & Listing Management

• Provide regular updates to sellers regarding listing activity, marketing efforts, showing activity, and next steps.
• Follow up with buyer's agents after property showings to collect feedback and communicate updates to sellers.
• Respond promptly to client inquiries via email, phone, Instagram, Facebook, and other communication channels.
• Deliver professional, friendly, and timely communication with clients, agents, vendors, and other partners.

Lead & CRM Management

• Manage and follow up with new and existing leads to ensure consistent communication.
• Maintain accurate client records and activity within Lofty CRM (or similar platforms).
• Track leads, clients, vendors, and outstanding tasks to ensure nothing is overlooked.
• Assist with client nurturing and relationship management.

Transaction & Vendor Coordination

• Work alongside the transaction coordinators to support active transactions.
• Coordinate with vendors, including photographers, inspectors, surveyors, power washing companies, contractors, and other service providers.
• Track vendor timelines and ensure tasks are completed on schedule.
• Assist with listing preparation and buyer follow-up throughout the transaction process.

Marketing & Business Support

• Assist with listing marketing and promotional activities.
• Help manage social media communications and online engagement.
• Support business development initiatives, local market research, and real estate investment opportunities.
• Help maintain relationships with clients, vendors, contractors, and community partners.

Key ResponsibilitiesExecutive & Administrative SupportManage the agent's calendar, scheduling, and day-to-day administrative tasks.Organize priorities, follow up on outstanding action items, and ensure deadlines are met.Turn voice notes, te...

Qualifications

• Previous experience supporting a real estate agent, broker, or real estate team.
• Experience using real estate CRM platforms, preferably Lofty (or similar systems such as Follow Up Boss or KVCORE).
• Excellent spoken and written English with the confidence to communicate directly with clients, agents, and vendors.
• Strong organizational, multitasking, and follow-up skills.
• Experience coordinating vendors and managing multiple projects simultaneously.
• Familiarity with Instagram, Facebook, email, and other client communication platforms.
• Self-motivated with the ability to work independently and prioritize effectively.
• Customer-service oriented with a professional and friendly communication style.

Ideal Candidate

We're looking for someone who is:

• Highly organized and detail-oriented.
• Proactive and able to identify what needs attention without waiting for detailed instructions.
• Comfortable managing multiple priorities in a fast-paced environment.
• A strong communicator who can confidently interact with clients, agents, and vendors.
• Resourceful, dependable, and solutions-oriented.
• Interested in growing with the business and becoming a trusted long-term partner to the agent.

What Success Looks Like

Within your first few months, you will:

• Keep the agent organized and ensure important tasks never fall through the cracks.
• Provide outstanding communication and follow-up with clients, buyer's agents, and vendors.
• Maintain accurate CRM records and organized workflows.
• Support listings, marketing, buyer follow-up, and transaction coordination.
• Anticipate needs, solve problems proactively, and become the agent's trusted right hand.

Key Responsibilities

Executive & Administrative Support

• Manage the agent's calendar, scheduling, and day-to-day administrative tasks.
• Organize priorities, follow up on outstanding action items, and ensure deadlines are met.
• Turn voice notes, text messages, emails, and screenshots into organized tasks, reminders, and client communications.
• Help manage incoming calls, return calls, gather information, and escalate important items to the agent.
• Maintain organized workflows and continuously look for opportunities to improve efficiency.

Client & Listing Management

• Provide regular updates to sellers regarding listing activity, marketing efforts, showing activity, and next steps.
• Follow up with buyer's agents after property showings to collect feedback and communicate updates to sellers.
• Respond promptly to client inquiries via email, phone, Instagram, Facebook, and other communication channels.
• Deliver professional, friendly, and timely communication with clients, agents, vendors, and other partners.

Lead & CRM Management

• Manage and follow up with new and existing leads to ensure consistent communication.
• Maintain accurate client records and activity within Lofty CRM (or similar platforms).
• Track leads, clients, vendors, and outstanding tasks to ensure nothing is overlooked.
• Assist with client nurturing and relationship management.

Transaction & Vendor Coordination

• Work alongside the transaction coordinators to support active transactions.
• Coordinate with vendors, including photographers, inspectors, surveyors, power washing companies, contractors, and other service providers.
• Track vendor timelines and ensure tasks are completed on schedule.
• Assist with listing preparation and buyer follow-up throughout the transaction process.

Marketing & Business Support

• Assist with listing marketing and promotional activities.
• Help manage social media communications and online engagement.
• Support business development initiatives, local market research, and real estate investment opportunities.
• Help maintain relationships with clients, vendors, contractors, and community partners.

Key ResponsibilitiesExecutive & Administrative SupportManage the agent's calendar, scheduling, and day-to-day administrative tasks.Organize priorities, follow up on outstanding action items, and ensure deadlines are met.Turn voice notes, te...

Qualifications

• Previous experience supporting a real estate agent, broker, or real estate team.
• Experience using real estate CRM platforms, preferably Lofty (or similar systems such as Follow Up Boss or KVCORE).
• Excellent spoken and written English with the confidence to communicate directly with clients, agents, and vendors.
• Strong organizational, multitasking, and follow-up skills.
• Experience coordinating vendors and managing multiple projects simultaneously.
• Familiarity with Instagram, Facebook, email, and other client communication platforms.
• Self-motivated with the ability to work independently and prioritize effectively.
• Customer-service oriented with a professional and friendly communication style.

Ideal Candidate

We're looking for someone who is:

• Highly organized and detail-oriented.
• Proactive and able to identify what needs attention without waiting for detailed instructions.
• Comfortable managing multiple priorities in a fast-paced environment.
• A strong communicator who can confidently interact with clients, agents, and vendors.
• Resourceful, dependable, and solutions-oriented.
• Interested in growing with the business and becoming a trusted long-term partner to the agent.

What Success Looks Like

Within your first few months, you will:

• Keep the agent organized and ensure important tasks never fall through the cracks.
• Provide outstanding communication and follow-up with clients, buyer's agents, and vendors.
• Maintain accurate CRM records and organized workflows.
• Support listings, marketing, buyer follow-up, and transaction coordination.
• Anticipate needs, solve problems proactively, and become the agent's trusted right hand.