Proposal Specialist

Job Description

• This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Proposal Specialist based in Canada. This role offers the opportunity to lead the development of strategic proposals that directly support business growth and client success. You will manage the complete proposal lifecycle, from initial request analysis to final submission, ensuring high-quality and compelling responses. The position requires close collaboration with sales teams, subject matter experts, and internal stakeholders to create tailored solutions. You will combine strong writing skills, project coordination expertise, and strategic thinking to deliver winning proposals. The ideal candidate will thrive in a remote, collaborative environment where attention to detail and continuous improvement are highly valued. This is a key role for an experienced proposal professional looking to make a measurable impact within a global organization.
• Accountabilities: The Proposal Specialist will oversee the full proposal development process, ensuring responses are accurate, persuasive, compliant, and aligned with client expectations. This role requires strong coordination skills, excellent writing abilities, and the ability to manage multiple priorities while working with diverse teams. Manage end-to-end proposal development activities, including RFP review, compliance tracking, scheduling, content creation, editing, and final submission. Write, refine, and customize high-quality proposal responses focused on customer needs and business objectives. Develop proposal structures, compliance matrices, win themes, executive summaries, and other strategic content. Coordinate contributions from subject matter experts and teams including sales, marketing, legal, finance, and HR. Lead proposal review sessions, interviews, debriefs, and collaborative feedback processes. Ensure all proposals meet quality standards, brand guidelines, formatting requirements, and submission deadlines. Identify risks, gaps, and opportunities within proposal processes and recommend improvements. Maintain and enhance proposal content libraries, templates, and knowledge resources. Track proposal performance metrics and contribute to continuous improvement initiatives. Support the development of junior proposal team members through coaching and knowledge sharing. Requirements: The successful candidate will bring strong proposal management experience, excellent communication skills, and the ability to transform complex information into clear and persuasive business content. They should be highly organized, detail-oriented, and comfortable collaborating across multiple functions. 5+ years of experience in proposal writing, proposal management, bid management, or a related role. Bachelor’s degree or equivalent professional experience. Exceptional English writing, editing, and communication skills, with French language proficiency required. Strong understanding of proposal strategy, win themes, client-focused messaging, and document design principles. Proven project management skills with the ability to coordinate multiple stakeholders and competing deadlines. Advanced proficiency with Microsoft Office, Adobe tools, and InDesign. Strong attention to detail with excellent organizational and problem-solving abilities. Ability to work independently while contributing effectively within a remote team environment. Experience managing complex projects and delivering high-quality materials under strict timelines. Strong collaboration skills and the ability to build effective relationships with internal teams and stakeholders. Benefits: Fully remote work opportunity based in Canada. Competitive salary range of CAD $75,000–$80,000. Comprehensive healthcare, dental, and vision benefits. Employer pension contribution. Life insurance, accidental death and dismemberment (AD&D), and long-term disability coverage. Paid time off and travel reimbursement support. Gym reimbursement and wellness reward programs. Access to employee assistance programs and wellbeing resources. Mentorship opportunities and employee development programs. Comprehensive training and opportunities for professional growth. Inclusive workplace culture focused on collaboration, belonging, and employee wellbeing.
• How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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