People and Culture Administrator (006-00764)

​​Looking for Philippines-based candidates

Job Role: People and Culture Administrator 

Compensation range: $1400-2000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Reporting To:                   Head of People and Culture

Work Schedule: This role is expected to align with the (Melbourne TIME) business hours (approx. 6 AM - 2 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: 

Our client is a long-standing Australian organisation delivering specialist technical services that support the safe, efficient operation of complex facilities and environments.

Role Overview: 

The People and Culture administrator provides administrative and compliance support to the People and Culture function, with a strong focus on documentation, coordination, reporting, and process execution throughout the employee lifecycle.

 

This role is primarily responsible for ensuring that all people processes are completed accurately, consistently, and on time, including recruitment coordination, onboarding, immigration administration, compliance tracking, and employee lifecycle documentation.

 

The role is highly process-driven and requires strong attention to detail, accuracy, and the ability to follow structured workflows within a compliance-focused environment.

Key Responsibilities: 

Include, but are not limited to:

Best practices

• Support the People and Culture team in maintaining consistent, structured, and compliant processes
• Maintain effective working relationships with internal stakeholders
• Ensure a clear understanding of company’s processes and requirements

 

Recruitment and onboarding

• Coordinate recruitment activities, including scheduling interviews and managing candidate communication
• Prepare and issue employment contracts and onboarding documentation
• Maintain recruitment trackers and provide regular status updates
• Ensure onboarding checklists are completed and all documentation is received
• Set up and maintain employee records within systems and folders

 

Immigration, onboarding, and travel coordination

• Maintain trackers for all sponsored and visa-dependent employees
• Coordinate with migration agents and internal stakeholders to support documentation and compliance
• Prepare and submit required documentation in line with immigration requirements
• Coordinate travel, flights, accommodation, and relocation logistics where required
• Maintain regular immigration status reports and escalate any risks or delays

 

WorkCover and wellbeing administration

• Maintain records and trackers for all WorkCover claims
•  Support communication between managers, employees, and insurers
•  Track return-to-work documentation and required follow-ups 
• Escalate delays, missing documentation, or risks

 

Payroll administration support (limited)

• Maintain accurate employee data relevant to payroll processes
• Support payroll with documentation and employee changes (new starters, terminations, variations)
• Ensure all required documentation is complete and submitted on time
• Escalate discrepancies or missing information

 

Employee lifecycle and people and culture administration

• Maintain accurate and up-to-date employee records across all systems
• Prepare employment letters, forms, and documentation
• Coordinate offboarding processes, including documentation and system updates
• Maintain checklists to ensure all lifecycle steps are completed
• Respond to basic P&C queries and escalate where required

 

Compliance and reporting

• Maintain compliance trackers, including probation, reviews, visas, licences, and documentation
• Monitor outstanding actions and follow up with relevant stakeholders
• Prepare and maintain regular reports (onboarding, immigration, compliance status)
• Ensure all records meet internal and legislative requirements
• Identify gaps or inconsistencies and escalate

 

Policy and library management

• Maintain the policy, procedure, and document library
• Ensure all documents are current, version controlled, and stored correctly
• Support updates and rollouts of new or revised documents
• Conduct regular audits of documentation

Hub and systems administration

• Maintain People and Culture Hub content and resources
• Update pages, documents, and communications to ensure accuracy
• Ensure alignment between Hub content and current policies and processes
• Support system data integrity across HR platforms

 

Engagement and service milestones

• Coordinate service milestone processes end-to-end
•  Maintain milestone tracking and ensure timely recognition
• Prepare documentation, certificates, and communications
• Support engagement initiatives and updates on the Hub

 Continuous improvement

• Identify opportunities to improve administrative processes and workflows 
• Support system and process improvements within People and Culture 
• Escalate issues, delays, or risks promptly

Strategic Input

• Contribute to brainstorming and strategy development on projects.

​​Looking for Philippines-based candidatesJob Role: People and Culture Administrator Compensation range: $1400-2000 AUD / MonthlyEngagement type: Independent Contractor AgreementReporting To:        &am...

Academic & Trade Qualifications

• Tertiary qualification in Human Resources, Business Administration, or related field
•  Postgraduate qualification in Human Resources or Employment Relations
•  Minimum of 5 years’ experience in HR or recruitment administration.
• Strong attention to detail and data accuracy.
•  Sound understanding of confidentiality and compliance obligations.
•  Excellent written and verbal communication skills.
•  Proven ability to prioritise and manage multiple deadlines effectively.

Desirable

• Experience supporting payroll processing.
• Experience with Employment Hero or similar HR/payroll systems.
• Exposure to WorkCover or immigration coordination.
• Understanding of industrial awards or Enterprise Bargaining Agreements.
• Experience working in a multi-site organisation.

Personal Qualities & Behavioural Traits

• Professional, proactive, and collaborative approach.
• Strong organisation and time management and attention to detail skills.
• Adaptable and willing to learn new systems and processes.
• Positive interpersonal and communication skills.
• Experience working in a fast-paced environment.
• Initiative to identify and resolve issues.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

​​Looking for Philippines-based candidates

Job Role: People and Culture Administrator 

Compensation range: $1400-2000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Reporting To:                   Head of People and Culture

Work Schedule: This role is expected to align with the (Melbourne TIME) business hours (approx. 6 AM - 2 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: 

Our client is a long-standing Australian organisation delivering specialist technical services that support the safe, efficient operation of complex facilities and environments.

Role Overview: 

The People and Culture administrator provides administrative and compliance support to the People and Culture function, with a strong focus on documentation, coordination, reporting, and process execution throughout the employee lifecycle.

 

This role is primarily responsible for ensuring that all people processes are completed accurately, consistently, and on time, including recruitment coordination, onboarding, immigration administration, compliance tracking, and employee lifecycle documentation.

 

The role is highly process-driven and requires strong attention to detail, accuracy, and the ability to follow structured workflows within a compliance-focused environment.

Key Responsibilities: 

Include, but are not limited to:

Best practices

• Support the People and Culture team in maintaining consistent, structured, and compliant processes
• Maintain effective working relationships with internal stakeholders
• Ensure a clear understanding of company’s processes and requirements

 

Recruitment and onboarding

• Coordinate recruitment activities, including scheduling interviews and managing candidate communication
• Prepare and issue employment contracts and onboarding documentation
• Maintain recruitment trackers and provide regular status updates
• Ensure onboarding checklists are completed and all documentation is received
• Set up and maintain employee records within systems and folders

 

Immigration, onboarding, and travel coordination

• Maintain trackers for all sponsored and visa-dependent employees
• Coordinate with migration agents and internal stakeholders to support documentation and compliance
• Prepare and submit required documentation in line with immigration requirements
• Coordinate travel, flights, accommodation, and relocation logistics where required
• Maintain regular immigration status reports and escalate any risks or delays

 

WorkCover and wellbeing administration

• Maintain records and trackers for all WorkCover claims
•  Support communication between managers, employees, and insurers
•  Track return-to-work documentation and required follow-ups 
• Escalate delays, missing documentation, or risks

 

Payroll administration support (limited)

• Maintain accurate employee data relevant to payroll processes
• Support payroll with documentation and employee changes (new starters, terminations, variations)
• Ensure all required documentation is complete and submitted on time
• Escalate discrepancies or missing information

 

Employee lifecycle and people and culture administration

• Maintain accurate and up-to-date employee records across all systems
• Prepare employment letters, forms, and documentation
• Coordinate offboarding processes, including documentation and system updates
• Maintain checklists to ensure all lifecycle steps are completed
• Respond to basic P&C queries and escalate where required

 

Compliance and reporting

• Maintain compliance trackers, including probation, reviews, visas, licences, and documentation
• Monitor outstanding actions and follow up with relevant stakeholders
• Prepare and maintain regular reports (onboarding, immigration, compliance status)
• Ensure all records meet internal and legislative requirements
• Identify gaps or inconsistencies and escalate

 

Policy and library management

• Maintain the policy, procedure, and document library
• Ensure all documents are current, version controlled, and stored correctly
• Support updates and rollouts of new or revised documents
• Conduct regular audits of documentation

Hub and systems administration

• Maintain People and Culture Hub content and resources
• Update pages, documents, and communications to ensure accuracy
• Ensure alignment between Hub content and current policies and processes
• Support system data integrity across HR platforms

 

Engagement and service milestones

• Coordinate service milestone processes end-to-end
•  Maintain milestone tracking and ensure timely recognition
• Prepare documentation, certificates, and communications
• Support engagement initiatives and updates on the Hub

 Continuous improvement

• Identify opportunities to improve administrative processes and workflows 
• Support system and process improvements within People and Culture 
• Escalate issues, delays, or risks promptly

Strategic Input

• Contribute to brainstorming and strategy development on projects.

​​Looking for Philippines-based candidatesJob Role: People and Culture Administrator Compensation range: $1400-2000 AUD / MonthlyEngagement type: Independent Contractor AgreementReporting To:        &am...

Academic & Trade Qualifications

• Tertiary qualification in Human Resources, Business Administration, or related field
•  Postgraduate qualification in Human Resources or Employment Relations
•  Minimum of 5 years’ experience in HR or recruitment administration.
• Strong attention to detail and data accuracy.
•  Sound understanding of confidentiality and compliance obligations.
•  Excellent written and verbal communication skills.
•  Proven ability to prioritise and manage multiple deadlines effectively.

Desirable

• Experience supporting payroll processing.
• Experience with Employment Hero or similar HR/payroll systems.
• Exposure to WorkCover or immigration coordination.
• Understanding of industrial awards or Enterprise Bargaining Agreements.
• Experience working in a multi-site organisation.

Personal Qualities & Behavioural Traits

• Professional, proactive, and collaborative approach.
• Strong organisation and time management and attention to detail skills.
• Adaptable and willing to learn new systems and processes.
• Positive interpersonal and communication skills.
• Experience working in a fast-paced environment.
• Initiative to identify and resolve issues.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)