Home Care Scheduler (Caregiver Support & Operations Coordinator)
Helper Heroes • Philippines
Posted: February 7, 2026
Job Description
- Type: Remote
- Job Status: Part Time, 20 hours per week
- Work Schedule: Mon - Tue, 7 - 11 AM, Tue - Wed OFF, Fri - Sun 7 - 11 AM
- Start Date: March 2026
Company Summary:
At Helper Heroes, we’re on a mission to provide exceptional care and support to home care agencies in the U.S. We believe in true partnership where our virtual assistants act as an extension of the care team. Our goal is to ensure a compassionate, innovative, and efficient care experience for clients and families alike.
Job Summary:
Our client is looking for a part-time Virtual Assistant to support daily caregiver operations and shift coverage for a home care agency. This role focuses on day-to-day monitoring, documentation follow-ups, and fill-in coordination to help ensure all scheduled shifts are covered and properly documented.
Key Responsibilities:
- Monitor caregiver clock-in and clock-out activity and report discrepancies
- Confirm next-day caregiver shifts with scheduled caregivers
- Assist with fill-in scheduling when caregivers call out, using an approved backup list
- Reach out to caregivers to request missing ADL notes or documentation
Escalate urgent coverage or attendance issues to the scheduling team
- Experience in home care, healthcare, or staffing support preferred
- Strong follow-up and attention to detail
- Clear written communication with caregivers
- Comfortable handling timekeeping and documentation checks
- Ability to work independently within defined processes
Nice to Have
- Familiarity with EVV or caregiver time-tracking systems
- Prior on-call or shift support experience
Success in This Role Looks Like
- Shifts are confirmed ahead of time
Fill-in coverage is secured quickly - Clock-in issues and missing ADL notes are reduced
Additional Content
- Type: Remote
- Job Status: Part Time, 20 hours per week
- Work Schedule: Mon - Tue, 7 - 11 AM, Tue - Wed OFF, Fri - Sun 7 - 11 AM
- Start Date: March 2026
Company Summary:
At Helper Heroes, we’re on a mission to provide exceptional care and support to home care agencies in the U.S. We believe in true partnership where our virtual assistants act as an extension of the care team. Our goal is to ensure a compassionate, innovative, and efficient care experience for clients and families alike.
Job Summary:
Our client is looking for a part-time Virtual Assistant to support daily caregiver operations and shift coverage for a home care agency. This role focuses on day-to-day monitoring, documentation follow-ups, and fill-in coordination to help ensure all scheduled shifts are covered and properly documented.
Key Responsibilities:
- Monitor caregiver clock-in and clock-out activity and report discrepancies
- Confirm next-day caregiver shifts with scheduled caregivers
- Assist with fill-in scheduling when caregivers call out, using an approved backup list
- Reach out to caregivers to request missing ADL notes or documentation
Escalate urgent coverage or attendance issues to the scheduling team
- Experience in home care, healthcare, or staffing support preferred
- Strong follow-up and attention to detail
- Clear written communication with caregivers
- Comfortable handling timekeeping and documentation checks
- Ability to work independently within defined processes
Nice to Have
- Familiarity with EVV or caregiver time-tracking systems
- Prior on-call or shift support experience
Success in This Role Looks Like
- Shifts are confirmed ahead of time
Fill-in coverage is secured quickly - Clock-in issues and missing ADL notes are reduced