Executive Assistant (US Financial & Operations Support)
Lifely • Malaysia • Manila, Philippines
Posted: April 7, 2026
Job Description
About the Role
We are looking for a highly organised and detail-driven Executive Assistant (US Financial & Operations Support) to work directly with our COO and support high-level executive operations.
This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.
This is a critical role that ensures both executive efficiency and operational continuity across the business.
Key Responsibilities
Executive Support (Primary Focus)
- Provide high-level administrative support to the COO
- Manage schedules, priorities, and executive communications
- Handle confidential information with a high level of discretion
- Support strategic and operational initiatives as needed
- Assist in coordination across teams and stakeholders
Finance & Bookkeeping Support (Secondary)
- Manage and maintain day-to-day financial records and smaller books
- Support the preparation of financial reports and documentation
- Ensure accuracy and organization of financial data across systems
Corporate & Compliance Support
- Assist with corporate filings, registrations, and compliance documentation
- Support legal and administrative documentation across entities
Basic Qualifications:
- Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
- 3+ years of experience in executive support, operations, or administrative roles
- Background in finance, bookkeeping, or accounting support is highly preferred
- Strong organisational, communication, and prioritisation skills
- High level of discretion, reliability, and accountability
- Familiarity with US financial systems, applications, and compliance requirements
- Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
- Must be willing to travel on short notice if needed
Preferred Qualifications
- Experience supporting high-growth or eCommerce businesses
- Exposure to multi-entity or international operations
- Familiarity with IP filings, corporate governance, or legal documentation
- Knowledge of US sales tax and VAT processes
Additional Content
About the Role
We are looking for a highly organised and detail-driven Executive Assistant (US Financial & Operations Support) to work directly with our COO and support high-level executive operations.
This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.
This is a critical role that ensures both executive efficiency and operational continuity across the business.
Key Responsibilities
Executive Support (Primary Focus)
- Provide high-level administrative support to the COO
- Manage schedules, priorities, and executive communications
- Handle confidential information with a high level of discretion
- Support strategic and operational initiatives as needed
- Assist in coordination across teams and stakeholders
Finance & Bookkeeping Support (Secondary)
- Manage and maintain day-to-day financial records and smaller books
- Support the preparation of financial reports and documentation
- Ensure accuracy and organization of financial data across systems
Corporate & Compliance Support
- Assist with corporate filings, registrations, and compliance documentation
- Support legal and administrative documentation across entities
Basic Qualifications:
- Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
- 3+ years of experience in executive support, operations, or administrative roles
- Background in finance, bookkeeping, or accounting support is highly preferred
- Strong organisational, communication, and prioritisation skills
- High level of discretion, reliability, and accountability
- Familiarity with US financial systems, applications, and compliance requirements
- Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
- Must be willing to travel on short notice if needed
Preferred Qualifications
- Experience supporting high-growth or eCommerce businesses
- Exposure to multi-entity or international operations
- Familiarity with IP filings, corporate governance, or legal documentation
- Knowledge of US sales tax and VAT processes