Executive Assistant & E-commerce Marketing Ops (Shopify)

Job Description

• About the Role We’re looking for a proactive, experienced right hand to the Founder, someone who keeps projects moving, turns scattered ideas into organized plans and supports day-to-day e-commerce/marketing operations. You’ll help us track what’s working, keep Shopify fresh and make sure nothing falls through the cracks. This is not a heavy inbox/phones/travel role, it’s an operations + light-marketing hybrid with strong copy chops and a get-it-done mindset. What You’ll Do Operations & Founder Support ● Act as a force-multiplier for the Founder: capture ideas, organize them into an “ideas library,” prioritize, and follow through. ● Build simple weekly dashboards/reporting so the team always knows “what’s going on” (campaigns, sales, launches). ● Drive follow-ups: chase owners, close loops, surface blockers, keep tasks moving. ● Prep meetings (clear agendas, objectives), attend when helpful, and share crisp action summaries. ● Light life admin: calendar blocks, appointment bookings as needed. E-commerce & Marketing Ops ● Shopify upkeep: add new products, write/edit product descriptions, basic merchandising (e.g., seasonality like Halloween), and light landing-page updates (coupon bars, banners, etc.). ● Inventory eyes: flag low stock; coordinate simple re-order cues. ● Copywriting: draft playful, on-brand copy (we love cat puns) for product pages, promos, and light campaign assets. ● Support recurring marketing tasks (e.g., cloning monthly email/promo workflows once patterns are set). ● Gather signals from Trello/Slack and centralize into one clear “what the client needs now” view. Must-Have Experience ● 3+ years in EA/ops or e-commerce operations for a DTC brand/agency (Shopify experience strongly preferred). ● Proven track record owning follow-ups, timelines and cross-team coordination in a fast, founder-led environment. ● Excellent written English and short-form copywriting skill (brand voice, wit, and wordplay). ● Strong tool fluency: Shopify, Google Workspace, Slack, Trello/Asana (or similar). ● Data-comfort: can assemble simple performance snapshots (pull numbers, format, and interpret at a high level). ● High EQ with a low-ego, direct communication style, comfortable with fast decisions and candid feedback. Nice to Have ● Basic HTML/CSS familiarity for small theme tweaks (not required). ● Experience with email platforms and simple campaign cloning. ● Light analytics skills (lookups/pivots/charts) in Sheets/Excel. ● Experience supporting neurodivergent leaders (ADHD) with structured systems. What Success Looks Like (90 Days) ● A living “ideas library” exists and is driving prioritized work. ● A simple weekly performance report lands on time, clear, trusted and actionable. ● Shopify is tidy, up-to-date, seasonally merchandised; descriptions feel on-brand and fun. ● Follow-ups are predictable: owners know what’s due and nothing goes dark. ● Founder spends more time on high-leverage work, less time chasing status. Working Style ● Proactive: you propose improvements and spot risks early. ● Clarifying: you ask sharp questions up front to hit the mark the first time. ● Organized: you turn chaos into clean checklists, timelines and dashboards. ● Brand-savvy: you can match a playful, personality-driven tone.
• $700 - $800 a month
• Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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