Executive Assistant AI-Driven Legal & Operations (Remote)
Mind Friend • Eastern Visayas, Philippines • Calabarzon, Philippines
Posted: April 28, 2026
Job Description
Linkedin: https://www.linkedin.com/company/mindfriend/
Website: https://mindfriend.com/
📍 Fully Remote | Full-Time | Mental Health Tech Startup
We're a mental health tech platform connecting licensed psychologists with people who need support and educating thousands through our social media content. We're on a mission, we move fast, and we need a Founder's Associate, who is working closely with the founders and who can operate at the intersection of law, ops, and AI.
This role is high-ownership. This role is not for everyone.
Linkedin: https://www.linkedin.com/company/mindfriend/Website: https://mindfriend.com/📍 Fully Remote | Full-Time | Mental Health Tech StartupWe're a mental health tech platform connecting licensed psychologists with people who need support and educ...Fluent in English: (written + spoken professional level) non-negotiable.
Owner Mindset: You don't wait for instructions; you find problems and solve them.
🧾 Bookkeeping — Track invoices, expenses, and receipts. Keep financial records clean and accurate
🤖 AI & Automation — Use tools like ChatGPT, Notion, Zapier/Make to automate tasks and work smarter
⚖️ Legal Research — Research regulations, summarise compliance topics, assist with policy documents
🗂️ Recruitment — Post jobs, screen candidates, arrange interviews, manage the hiring process
⚙️ Admin & Operations — Organise documents, update systems, and improve daily workflows
📁 Google Workspace — Keep Drive, Docs, Sheets, Gmail, and Calendar organised and up to date
🔍 Research — Anything the business needs — markets, tools, vendors, competitors, regulations
🧠 Founder Support — Manage daily workflow, tasks, follow-ups, and priorities so nothing falls through the cracks
📅 Calendar & Scheduling — Own the Founder's schedule, meetings, agendas, and action items
📩 Communications — Handle professional emails and messages with the team, partners, and third parties
🤝 Team Coordination — Bridge the Founder with internal and external teams, track tasks and deadlines
✅ You Bring
🗣️ Excellent written and spoken English
🧠 Strong organization, attention to detail, and follow-up skills
🔄 Ability to multitask and manage different priorities at once
🚀 Experience supporting a founder, executive, or fast-moving team is a plus
🤖 Strong experience using AI tools such as ChatGPT, Gemini, Claude, Notion AI, and other AI platforms
⚙️ Experience with automation and workflow tools such as Zapier, n8n, Make, or similar platforms is a strong plus
💻 Confidence using Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and shared file systems
📊 Basic bookkeeping or accounting knowledge
🔍 Ability to research legal/compliance topics and summarize clearly
🔐 Professionalism, confidentiality, and good judgment
⚡ A proactive mindset — you do not wait to be told every small step
🌱 Comfort working in a fast-paced startup environment
Additional Content
Linkedin: https://www.linkedin.com/company/mindfriend/
Website: https://mindfriend.com/
📍 Fully Remote | Full-Time | Mental Health Tech Startup
We're a mental health tech platform connecting licensed psychologists with people who need support and educating thousands through our social media content. We're on a mission, we move fast, and we need a Founder's Associate, who is working closely with the founders and who can operate at the intersection of law, ops, and AI.
This role is high-ownership. This role is not for everyone.
Linkedin: https://www.linkedin.com/company/mindfriend/Website: https://mindfriend.com/📍 Fully Remote | Full-Time | Mental Health Tech StartupWe're a mental health tech platform connecting licensed psychologists with people who need support and educ...Fluent in English: (written + spoken professional level) non-negotiable.
Owner Mindset: You don't wait for instructions; you find problems and solve them.
🧾 Bookkeeping — Track invoices, expenses, and receipts. Keep financial records clean and accurate
🤖 AI & Automation — Use tools like ChatGPT, Notion, Zapier/Make to automate tasks and work smarter
⚖️ Legal Research — Research regulations, summarise compliance topics, assist with policy documents
🗂️ Recruitment — Post jobs, screen candidates, arrange interviews, manage the hiring process
⚙️ Admin & Operations — Organise documents, update systems, and improve daily workflows
📁 Google Workspace — Keep Drive, Docs, Sheets, Gmail, and Calendar organised and up to date
🔍 Research — Anything the business needs — markets, tools, vendors, competitors, regulations
🧠 Founder Support — Manage daily workflow, tasks, follow-ups, and priorities so nothing falls through the cracks
📅 Calendar & Scheduling — Own the Founder's schedule, meetings, agendas, and action items
📩 Communications — Handle professional emails and messages with the team, partners, and third parties
🤝 Team Coordination — Bridge the Founder with internal and external teams, track tasks and deadlines
✅ You Bring
🗣️ Excellent written and spoken English
🧠 Strong organization, attention to detail, and follow-up skills
🔄 Ability to multitask and manage different priorities at once
🚀 Experience supporting a founder, executive, or fast-moving team is a plus
🤖 Strong experience using AI tools such as ChatGPT, Gemini, Claude, Notion AI, and other AI platforms
⚙️ Experience with automation and workflow tools such as Zapier, n8n, Make, or similar platforms is a strong plus
💻 Confidence using Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and shared file systems
📊 Basic bookkeeping or accounting knowledge
🔍 Ability to research legal/compliance topics and summarize clearly
🔐 Professionalism, confidentiality, and good judgment
⚡ A proactive mindset — you do not wait to be told every small step
🌱 Comfort working in a fast-paced startup environment