Executive Assistant
harborglobal • Remote, United States
Posted: August 18, 2026
Job Description
Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.
This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.
This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST), East Coast preferred, in the United States.
Key Responsibilities:
Executive Support:
- Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives
- Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
- Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
- Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
- Coordinate domestic and international travel, including complex itineraries and last-minute changes.
- Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
- Manage expense reporting and administrative documentation
- Draft correspondence and internal communications
Strategic Partnership:
- Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands
- Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders
- Support planning and tracking of key initiatives and business objectives
- Help prepare leaders for meetings and client engagements
- Maintain visibility into strategic priorities and ensure follow-through on action items
- Serve as a discreet and highly confidential gatekeeper
Cross-Functional Coordination:
- Interface with senior stakeholders across the UK, US, and global teams
- Help drive operational alignment between leadership and execution teams
- Support special projects and transformation initiatives as required
Experience & Qualifications:
- Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment
- 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
- Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
- Experience simultaneously supporting multiple senior executives strongly preferred.
- Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
- Proven ability to operate independently with sound judgment and limited day-to-day direction.
- Demonstrated discretion handling highly confidential and sensitive information.
- Strong executive presence and ability to interact credibly with senior internal and external stakeholders.
Skills & Attributes:
- Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
- Highly organized with exceptional attention to detail
- Strategic thinker with strong execution capability
- Excellent written and verbal communication skills
- Strong interpersonal skills and executive presence
- Calm under pressure and able to manage competing priorities
- Comfortable operating independently while partnering cross-functionally
Desirable:
- Experience in a PE-backed or scaling organization
- Experience supporting board-level or C-suite executives
Requirements:
- Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed)
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
- Experience in a similar office administration, facilities, operations, or executive support role
Additional Content
Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.
This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.
This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST), East Coast preferred, in the United States.
Key Responsibilities:
Executive Support:
- Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives
- Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
- Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
- Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
- Coordinate domestic and international travel, including complex itineraries and last-minute changes.
- Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
- Manage expense reporting and administrative documentation
- Draft correspondence and internal communications
Strategic Partnership:
- Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands
- Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders
- Support planning and tracking of key initiatives and business objectives
- Help prepare leaders for meetings and client engagements
- Maintain visibility into strategic priorities and ensure follow-through on action items
- Serve as a discreet and highly confidential gatekeeper
Cross-Functional Coordination:
- Interface with senior stakeholders across the UK, US, and global teams
- Help drive operational alignment between leadership and execution teams
- Support special projects and transformation initiatives as required
Experience & Qualifications:
- Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment
- 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
- Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
- Experience simultaneously supporting multiple senior executives strongly preferred.
- Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
- Proven ability to operate independently with sound judgment and limited day-to-day direction.
- Demonstrated discretion handling highly confidential and sensitive information.
- Strong executive presence and ability to interact credibly with senior internal and external stakeholders.
Skills & Attributes:
- Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
- Highly organized with exceptional attention to detail
- Strategic thinker with strong execution capability
- Excellent written and verbal communication skills
- Strong interpersonal skills and executive presence
- Calm under pressure and able to manage competing priorities
- Comfortable operating independently while partnering cross-functionally
Desirable:
- Experience in a PE-backed or scaling organization
- Experience supporting board-level or C-suite executives
Requirements:
- Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed)
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
- Experience in a similar office administration, facilities, operations, or executive support role