Associate Director Proposals and Contract Management
Biomapas • Poland
No Relocation
Posted: January 28, 2026
Job Description
Join our global team as an Associate Director Proposals and Contract Management.
Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization.
Main tasks and functions:
Team Leadership & Coordination:
- Act as lead for the Proposals & Contract Management team
- Coach, guide, and support team members
- Allocate and rebalance workload across the team
Proposal & Contract Delivery:
- Lead and coordinate the preparation of high quality, compliant, and competitive proposals
- Personally develop and review complex proposals, budgets, and contractual documents
- Coordinate contract negotiation and execution with clients
- Draft, review, and update Master Service Agreements (MSAs), Work Orders, Change Orders
Budgeting Tools & Pricing Support:
- Own the creation, maintenance, and continuous improvement of standard budget tools across services
- Coordinate maintenance, revision, and updates of company price lists
Process Optimization & Governance:
- Assess and optimize proposal and contract management processes
- Standardize templates, tools, and workflows across services and regions
- Monitor adherence to internal policies and procedures
Inbound Request Management & Stakeholder Coordination:
- Act as the central coordination point for new inbound proposal and contract requests
- Lead triage and prioritization of requests based on strategic value, timelines, and resource availability
M&A Integration Support:
- Lead alignment of contract and proposal processes, templates, and tools for acquired companies
- Support integration planning and execution related to CPM activities
Systems & General Responsibilities:
- Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO)
- Serve as backup for other team members as required
- University degree in Life Sciences, Business, Finance, or another relevant field
- Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment
- Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings
- Strong view on best practices in proposal creation
- Good knowledge of pricing in CRO business
- Experience with contracts, MSAs, Work Orders, and commercial negotiations
- Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
- Experience with CRM systems (e.g. ZOHO)
- Professional fluency in English (written and spoken); additional languages are an advantage
Additional Content
Join our global team as an Associate Director Proposals and Contract Management.
Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization.
Main tasks and functions:
Team Leadership & Coordination:
- Act as lead for the Proposals & Contract Management team
- Coach, guide, and support team members
- Allocate and rebalance workload across the team
Proposal & Contract Delivery:
- Lead and coordinate the preparation of high quality, compliant, and competitive proposals
- Personally develop and review complex proposals, budgets, and contractual documents
- Coordinate contract negotiation and execution with clients
- Draft, review, and update Master Service Agreements (MSAs), Work Orders, Change Orders
Budgeting Tools & Pricing Support:
- Own the creation, maintenance, and continuous improvement of standard budget tools across services
- Coordinate maintenance, revision, and updates of company price lists
Process Optimization & Governance:
- Assess and optimize proposal and contract management processes
- Standardize templates, tools, and workflows across services and regions
- Monitor adherence to internal policies and procedures
Inbound Request Management & Stakeholder Coordination:
- Act as the central coordination point for new inbound proposal and contract requests
- Lead triage and prioritization of requests based on strategic value, timelines, and resource availability
M&A Integration Support:
- Lead alignment of contract and proposal processes, templates, and tools for acquired companies
- Support integration planning and execution related to CPM activities
Systems & General Responsibilities:
- Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO)
- Serve as backup for other team members as required
- University degree in Life Sciences, Business, Finance, or another relevant field
- Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment
- Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings
- Strong view on best practices in proposal creation
- Good knowledge of pricing in CRO business
- Experience with contracts, MSAs, Work Orders, and commercial negotiations
- Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
- Experience with CRM systems (e.g. ZOHO)
- Professional fluency in English (written and spoken); additional languages are an advantage