Admin Executive Assistant

Pavago • Honduras • Belize

No Relocation

Posted: June 23, 2026

Job Description

Admin Executive Assistant (Operations, Compliance & ITAD Support)

Job Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative support role. You’ll serve as a critical operational partner, helping ensure workflows remain organized, compliant, accurate, and fully documented.

You will support:

Executive coordination
Compliance documentation
Client onboarding
Workflow tracking
Records management
Operational communication

This role is ideal for someone who thrives in structured environments, notices inconsistencies quickly, and takes ownership of tasks from start to finish.

Key Responsibilities

Administrative Coordination & Scheduling

Manage executive calendars, scheduling, and meeting logistics.
Coordinate communication between:

Leadership
Clients
Operations teams
Vendors

Anticipate operational needs and help protect leadership bandwidth.
Ensure tasks, deadlines, and follow-ups are completed on time.

Documentation & Compliance Support

Maintain organized, audit-ready documentation.
Support compliance-sensitive workflows within ITAD operations.
Ensure records remain:

Accurate
Complete
Properly documented
Securely stored

Work within:

Google Workspace
Slack
Salesforce or similar CRM platforms
Operational tracking systems

Maintain consistency across all documentation and records.

Operational Tracking & Quality Control

Track:

Client onboarding progress
Operational workflows
Internal updates
Documentation changes

Review records for inconsistencies involving:

Dates
Names
Schedules
Onboarding information
Documentation accuracy

Validate information before execution to minimize operational risk.
Support quality control initiatives through proactive review and follow-up.

Systems & Records Management

Maintain organized systems and documentation across operational platforms.
Keep records:

Searchable
Accessible
Audit-ready

Improve workflow organization and documentation processes where possible.
Ensure operational systems remain reliable and scalable.

Requirements

Experience

3+ years of experience in:

Executive Assistant roles
Administrative Assistant roles
Operations Support positions
Virtual Assistant roles
Compliance-focused administrative environments

Core Skills

Strong experience with:

Google Workspace
Slack
CRM systems (Salesforce or similar)

Exceptional organizational and documentation skills.
Strong written and verbal English communication.
Ability to work independently with minimal supervision.
Strong attention to detail and operational follow-through.
High level of professionalism and confidentiality.

Core Competencies

Structured and process-driven mindset.
Strong operational discipline.
Proactive communication and coordination skills.
Ability to manage multiple priorities accurately.
Strong problem-solving and quality-control capabilities.

Preferred Qualifications

Experience in:

ITAD environments
Compliance-heavy industries
Operations-focused organizations

Experience supporting:

Founders
Executives
Leadership teams

Familiarity with:

Audit preparation
Compliance workflows
Client onboarding
Operational tracking systems

What Makes You Successful

You are highly detail-oriented and process-driven.
You identify mistakes and inconsistencies quickly.
You take ownership and ensure tasks are fully completed.
You thrive in structured operational environments.
You remain professional under pressure.
You proactively solve problems instead of waiting for direction.

Typical Day

Coordinate schedules and operational workflows.
Maintain audit-ready documentation and records.
Track onboarding progress and operational tasks.
Review systems for missing information or inconsistencies.
Support leadership communication and follow-ups.
Maintain organized operational systems and documentation.
Ensure compliance, accuracy, and workflow completion.

In short: You help keep operations organized, compliant, accurate, and running smoothly every day.

Key Performance Indicators (KPIs)

100% audit-ready documentation
Zero critical operational or documentation errors
Accurate and timely task completion
Reduced operational issues through proactive quality control
Smooth onboarding and workflow coordination
Leadership confidence in operational execution and reliability

Why Join Us?

High-trust role with direct exposure to leadership.
Significant ownership across operations and compliance workflows.
Opportunity to improve systems and operational processes.
Structured, process-driven environment.
Long-term growth opportunities into:

Operations Manager
Executive Operations Lead
Compliance Coordinator
Administrative Operations Leadership

Fully remote position with long-term career growth potential.

Interview Process

Initial Screening
Recruiter Interview
Client Interview
Offer & Onboarding

Apply Now

If you’re highly organized, detail-oriented, and enjoy creating structure, maintaining compliance, and ensuring operational excellence, we’d love to hear from you.

Admin Executive Assistant (Operations, Compliance & ITAD Support)Job Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistan...

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